A Quick Guide to Protect Your Business

Tuesday, 02 September 2014 Written by  Alexandra Gamache Published in Projects

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The best way to protect your business is to stop fraudulent activity before it starts. Take advantage of fraud fighting tactics to protect your business!

Protect your Checks!
Only use checks with holograms or heat-sensitive ink. These high-security features are often overlooked by smaller businesses. Fraudulent checks are written everyday! It’s especially important to store your checks securely and safely. Don’t keep unused checks either. Immediately eliminate any checks from unused accounts too. Improve your security by requiring secure passwords for employees that write and issue your checks. Have your accountant balance your accounts daily to ensure there are no abnormalities. Make sure to only use security pens if you use handwritten checks!

Really Read Bank Policies
We know policies can be dry and dull but they will protect you in the long run. Take the next security step and read your bank’s policy for distribution of funds and liability. Never overlook the fine print! Always keep a close eye on your bank accounts! Check your bank security settings and use instant alerts to warn you of unusual account activity.

Hide your Hard Copies!
Any kind of company information is ALWAYS kept in a secure and locked location. Think wisely before sharing this information with others. Only allow trusted employees to have access. The less people with access the better. Keep copies of any important documents in another separate location for extra safety precautions.

Eliminate Documents Ferociously!
By ferociously we mean with a cross-cut shredder. Avoid strip-cut shredders! Strip-cut shredders cut narrow strips of paper that can be reassembled. Choose a cross-cut or confetti-cut shredder to improve your document security.

New Routine - Change Passwords
Your new security routine now includes changing your passwords at least every 60 days. Never use the same password twice. Avoid short and simple passwords. Use a variety of capital letters, numbers and symbols. The lengthier the password the stronger it is.

Security Policy for Social Media
We live in world of social media! Be proactive and prevent your employees from tainting your social media presence. Create a specific policy that clearly states what company related information can and cannot be posted on social media.  This is a quick and easy security task to tackle!

Smartphone Remote Security Features
Learn about the security features that your smartphone offers. Always use the strongest password protection for accessing your phone. Take advantage of smartphone remote tracking and remote wiping to protect you if your phone is ever lost.

Disaster Recovery Plans
Create a plan to protect your company from cyber attacks and natural disasters. Share your new security rules and guidelines with your employees. Check your inventory of credit cards, employee Social Security numbers, and any logs of customer databases. Business Identity Restoration services are available. These services provide secure online storage for important company information that is accessible from anywhere.

One-Liner Security Tips

  • Don’t forget to check your credit history at least once a year.
  • Choose reputable anti-virus and anti-spyware software and update it frequently.
  • Always use a secure connection and encrypt your data when dealing with online credit card transactions.
  • Before hiring new employees always perform a background check.
  • Improve security for your wireless network with standard WPA2 encryption and Mac address filtering options.

 

Read 8971 times Last modified on Wednesday, 15 October 2014 20:07

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